Application procedure

Stichting Levi Lassen will consider funding applications from applicants who represent one of its principal target groups, broadly defined as follows:
Jewish and non-Jewish institutions which dedicate their efforts to bringing about improvements in the social-services sector (i.e. projects in the fields of education, youth, welfare and religion).

The foundation has established a set of guidelines for applicants. Please click here to open the guidelines.

How to apply for funding?

Funding proposals are to be submitted in English or Dutch (not in Hebrew ), please type them up! Handwritten applications will not be considered. Also applications by fax will not be considered, due to the bad quality of the fax transmission.

The applications should be sent to the foundation in the Netherlands by either regular mail or email. Please ensure that your application file is complete, and send it to us in total (so not one part by regular mail and one part by email) . It should consist of:

1. a letter stating the reasons why you think your project is eligible for funding by the foundation, and in which you present a fully detailed description of your project,
2. the foundation’s application form, duly completed, click here to download the application form. (If you do not have Acrobat Reader, click on the logo to download a free version  ). Please be informed, the form cannot be saved, you will have to complete it at once and print it.
3. the required supporting documents (for check list see last section of the application form). If you send your application by email, please send your supporting documents also by email (scanned). We do not read Hebrew, so send as much documents as possible translated into English.
4. If you are applying for a second or third year, please enclose a completed evaluation form. You can click here to download the evaluation form.

Send your complete application to:

                                Stichting Levi Lassen

                                Hofweg 1E

                                2511 AA  DEN HAAG

                                The Netherlands                 

                                info@levilassen.nl

    5. You will receive a confirmation of your application within one week of receival. In this

    confirmation you will also find the date your application will be discussed. If you do not

    receive this confirmation, please contact the allocation office, your application might not

    have been received.

First of all please note that the fact that the foundation considers your application does not entail any obligation on the part of the foundation, e.g. to grant the application.

As a rule the foundation’s Board meetings take place on a bimonthly basis. Within two weeks of each meeting the secretariat notifies applicants whose funding applications were up for consideration, of the decisions taken by the Board. This is done by mail, in the form of standard letters which confirm or deny a grant/guarantee or inform applicants that their request is being “kept on hold,” pending receipt of further information, etc.

The upcoming Board meeting is scheduled for March 15th 2012. We need to receive your application no later than February 16th, applications received after February 16th will  be postponed to the next meeting. The next Board meeting is scheduled on May 24th 2012. We kindly ask you to send in your applications in time and try to prevent sending your application on the last day.

Please note that the foundation’s staff will NOT provide any information relating to Board decisions over the telephone.

The foundation’s Board of Trustees reserves the right to turn down requests on the following grounds:

• the application does not fall within the scope of the grant policy developed by the foundation (see policy and selection )
• the limits to the volume of the yearly funding budget
• commitment to existing priorities

From the decision of the board of the foundation there is no appeal.

Funds are earmarked:

• Donations and contributions made by Stichting Levi Lassen (the foundation) are earmarked, and should therefore be used solely for the purpose specified in the application and approved in the letter of agreement. These funds are not to be allocated to any other activity, nor may they be invested.
• Furthermore, the funds must be used within a period of one year, failing the foundation can demand to be refunded.
  
  

  It is of crucial importance to us that no doubt be left in any receiving institute’s mind that the above conditions and restrictions are imposed on all the foundation’s grants and contributions. The measures are indeed designed to prevent situations in which recipients choose either to not use the received funds, or to use the funds for a different purpose than the one specified in the agreement.
  
  

Bookkeeping requirement:
In order to facilitate proper monitoring of the funds the foundation has donated, we request that your organisation’s accountants keep a separate set of records specifying the donations received by your institute and the expenses incurred by the project to which the foundation’s funds have been allocated.

• Experience has indeed shown that separate ledgers (or any other method that clearly distinguishes the foundation’s project bookkeeping records from an organisation’s general accounts) are instrumental in ensuring proper and swift checking of the use made of the foundation’s funds.
  
  

Reporting duty:
In addition to the above, the managing director of your organisation is required to report back to the foundation on how specific funds were applied.

• Where funds were earmarked for equipment, a one-off report following the purchase of a piece of equipment will be sufficient;
• If a donation is allocated for building purposes, quarterly reports are to be submitted on the progress of work.
  
  

Tax consequences:
Any consequences a grant, contribution or guarantee may have with respect to direct or indirect taxes any Government may impose are wholly your responsibility, i.e. at your risk and for your account.

• The foundation’s grants are conditional grants: the foundation will disburse pledged sums only after all grant conditions have been met and all the required financial documents have been submitted, including an audit certificate.
• This foundation’s grants will only be paid out if full funding of the project has been secured - or is guaranteed - and if project implementation is sure to take place.
• The grant recipient bears the cost and the risk of any tax-related consequences, whichever they may be.The foundation may occasionally give a guarantee instead of making a grant.
• In exceptional cases the foundation may grant interest-free loans.
• Stichting Levi Lassen is recognized as a charitable institution. This means that, subject to certain conditions, grants made by the Stichting Levi Lassen are exempt from gift tax.